Email Signature Generator

What is an Email Signature Generator?

An Email Signature Generator is a professional tool that helps you create custom, branded email signatures that appear at the bottom of your outgoing emails. Unlike simple text signatures, HTML email signatures can include logos, social media icons, banners, and professionally formatted text that enhance your professional image.

Our generator creates signatures that are compatible with all major email clients including Gmail, Outlook, Apple Mail, Yahoo Mail, and Thunderbird. Whether you're a business professional, entrepreneur, or freelancer, a professional email signature builds credibility and provides essential contact information.

Why Use a Professional Email Signature?

Email Client Compatibility Guide

Creating HTML email signatures that work across all email clients can be challenging due to varying support for modern HTML and CSS features. Here's what you need to know:

Best Practices for Email Signatures

1. Keep It Simple and Clean

    

        

            
        
        

            John Smith

            Marketing Director

            TechSolutions Inc.

            john@example.com
        
    

2. Optimize for Mobile

Over 60% of emails are opened on mobile devices. Ensure your signature is responsive:

@media only screen and (max-width: 600px) {
    .signature-table {
        width: 100% !important;
    }
    .signature-image {
        width: 80px !important;
        height: auto !important;
    }
}

3. Use Web-Safe Fonts

Stick to fonts that are available across all platforms:

• Safe Choices: Arial, Helvetica, Georgia, Times New Roman, Verdana
• Good Fallbacks: 'Segoe UI', Tahoma, Geneva, sans-serif
• Avoid: Custom fonts unless using web fonts with fallbacks

4. Image Optimization

Images in email signatures should be:

• Small file size: Under 50KB if possible
• Proper dimensions: Logo: 100-150px wide, Profile photo: 80-100px square
• Alt text included: For accessibility and when images are blocked
• Hosted reliably: Use permanent hosting (not local files)

5. Essential Elements to Include

1. Full Name: Your complete name as you want to be addressed
2. Job Title: Current position and department if applicable
3. Company Name: Full legal business name
4. Contact Information: Phone, email, website
5. Social Media Links: Professional networks (LinkedIn, Twitter)
6. Legal Requirements: Company registration, VAT number if required
7. Privacy/Disclaimer: Confidentiality notice if needed

Step-by-Step Implementation Guide

For Gmail Users

1. Click the gear icon → "See all settings"
2. Go to "General" tab
3. Scroll to "Signature" section
4. Click "Create new" and name your signature
5. Paste your HTML code into the signature editor
6. Click "Save Changes" at the bottom

For Outlook Desktop

1. Go to File → Options → Mail → Signatures
2. Click "New" and name your signature
3. Select the signature editor
4. Paste your HTML code (Outlook may reformat it)
5. Set as default for new messages and replies/forwards
6. Click "OK" to save

For Apple Mail

1. Open Mail → Preferences → Signatures
2. Select your email account
3. Click the "+" button to create a new signature
4. Paste your HTML code into the editor
5. Drag the signature to your email account
6. Close the preferences window

Advanced Features and Customization

1. Adding Click-to-Call Links

+1 (555) 123-4567

2. Creating Social Media Icons

3. Adding a Call-to-Action Banner

    

        

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Frequently Asked Questions (FAQ)